If you have been referred to this page when applying for services or finance, or in the context of being employed by or working for an organisation, then please go to the Fair Processing Notices for Cifas' Databases page instead.
This website is operated by Cifas, a company registered in England and Wales under company number 02584687 and with our registered office at 6th Floor Lynton House, 7-12 Tavistock Square, London WC1H 9LT (“Cifas”, “we”, “us” or “our” in this policy). Where we decide the purpose and means for which personal data you supply through this website is processed, we are the “data controller.”
The Compliance Officer
6th Floor, Lynton House
7 - 12 Tavistock Square
This website contains hyperlinks to websites owned and operated by third parties. These third party websites have their own privacy policies, including cookies, and we urge you to review them. They will govern the use of personal information you submit or which are collected by cookies whilst visiting these websites. We do not accept any responsibility or liability for the privacy practices of such third party websites and your use of them is at your own risk.
We collect and process the following information which may include your personal data.
When you contact us regarding one of our services, such as Training or Speakers for Events, the forms you complete may include information about you. This can include your name as the contact point for an organisation, your email address and the organisation's address.
When you submit a job application through our website, the application forms we ask you to complete include personal data about you.
If you are successful, we will retain the information in accordance with your employment contract and our internal data protection policies, which will be notified to you in the course of the application process.
When you email us for further information on topics such as Internal Fraud or Protective Registration, you will be providing us with your email address and any other information you include in the message.
We may use third party analytics providers, in particular, Google Analytics. Before we do so, we will ask for you to give your consent.
All our website financial transactions are handled through our payment services provider, Protx, a division of Sage (UK) Limited.
If you send offensive, inappropriate or objectionable content to cifas.org.uk, or otherwise engage in any disruptive behaviour on cifas.org.uk, Cifas may process your personal data as might be included in such message to stop such behaviour.
Cifas will not (and will not allow its website provider to) use the information and/or any statistical analytics tool to track or to collect any personally identifiable information about visitors to our site. We will not associate any data gathered from this site with any personally identifying information from any source.
Where Cifas proposes using your personal information for any other uses we will ensure that we notify you first. You will also be given the opportunity to withhold or withdraw your consent for uses other than those listed above.
You have the following rights over the way we process personal data relating to you. We aim to comply without undue delay, and within one month at the latest.
(i) to ask for a copy of data we are processing about you and have inaccuracies corrected
(ii) to object to us processing data about you
You can ask us to restrict, stop processing, or to delete your personal data if:
(iii) to obtain a machine readable copy of your personal data, which you can use with another service provider
(iv) to make a complaint to the Information Commissioner’s Office
We will share information with our payment services provider, Sage Pay Europe Limited, and Google, Inc., as described in section 2.
In addition, we may disclose your information to the extent that we are required to do so by law (which may include to government bodies and law enforcement agencies); in connection with any legal proceedings or prospective legal proceedings; and in order to establish, exercise or defend our legal rights (including providing information to others for the purposes of fraud prevention).
Except as provided above, we will not provide your information to third parties.
If you are aged 16 or under, please get your parent/guardian's permission beforehand whenever you provide personal information through the Cifas website. Users without this consent are not allowed to provide us with personal information.
We will take all reasonable technical and organisational precautions to prevent the loss, misuse or alteration of your personal information.
A cookie is a small piece of information sent by a web server to a web browser, which enables the server to collect information from the browser.
Most browsers allow you to turn off cookies or to receive a warning before a cookie is stored on your hard drive.
Please refer to your browser instructions or help screen to learn more about how to do this. If you decide to disable any cookies we place on your computer, you may not be able to use certain services or facilities on the website.
Last updated: December 2018